Your project managers spend more time on paperwork than on projects
Daily reports. Change orders. COI tracking. Bid follow-ups. RFI logs. Your project managers are buried in admin work because nobody else can keep up with the volume.
We take over routine admin work — not your PMs. AI workers handle the 500 pages of daily paperwork, track every subcontractor document, and route change orders through a managed workflow.
Target go-live: about 30 days from kickoff. Your timeline is set in your SOW.
Construction runs on coordination. Your back office runs on chaos.
Every GC above $10M revenue knows the pain: the work in the field is manageable — it's the paperwork that kills you.
Your PMs Spend More Time on Paperwork Than on Projects
The average project manager spends 35-40% of their day on administrative tasks — daily reports, RFIs, submittals, and change order documentation that do not require a PE license.
Subcontractor Coordination Is a Full-Time Job
Tracking 20-30 subcontractors per project means chasing COIs, W-9s, lien waivers, schedule confirmations, and compliance documents. One expired certificate of insurance can shut down a job site. Your admin staff spends 3-4 hours daily on sub paperwork alone.
Change Orders Are Profit Killers When They're Slow
The average commercial project sees 15-20 change orders. Each one requires documentation, pricing, owner approval, and schedule impact assessment. When change orders sit in someone's inbox for a week, you eat the cost. Manual processing takes 2-4 hours each.
Bid Management Falls Through the Cracks
You're tracking 15-25 open bids at any time. Follow-ups get missed, deadlines slip, and you lose jobs you should have won — not because your price was wrong, but because someone forgot to send the addendum acknowledgment.
Where your project admin time actually goes
Roles we support
We're not running your job sites. We're processing the mountain of paperwork that keeps your office staff working weekends.
Project Administrator
Daily field reports, meeting minutes, document distribution, RFI tracking, submittal logs, filing
Bid Coordinator
Bid tracking, addendum distribution, sub solicitation, follow-up sequences, bid tabulation, deadline monitoring
Compliance Administrator
COI tracking, W-9 collection, lien waiver management, safety document verification, OSHA log compilation
Change Order Processor
Change order documentation, pricing compilation, owner communication, schedule impact tracking, approval routing
What changes
Side-by-side: how your workflows work today vs. with Leverwork.
Superintendent fills out paper form or types into phone → Emails to PM → PM reformats into Procore → PM adds photos → PM distributes to owner and architect → 1-2 hours per project per day
Field crew submits data via mobile → AI compiles into standardized report → AI matches photos to activities → AI distributes to all stakeholders → Owner gets professional daily update by 6 PM. Every day. Automatically.
Award sub → Email contract → Chase signatures for 2 weeks → Request COI → Wrong limits, chase again → Request W-9 → Still waiting → Job starts, paperwork incomplete
Award sub → AI sends contract, COI requirements, W-9 request simultaneously → AI validates COI limits in real-time → AI follows up daily until complete → AI flags non-compliance before mobilization. Zero manual chasing.
Field identifies change → PM documents scope → PM requests pricing from sub → Sub takes 5 days → PM compiles CO package → Sends to owner → Owner sits on it → PM follows up manually → 2-4 weeks per CO
Field identifies change → AI documents scope from field notes → AI requests and tracks sub pricing with automated follow-ups → AI compiles CO package → AI routes to owner with deadline → AI escalates unsigned items.
We already have Procore
Great. So does everyone. Here's why you still need 4 admins to run it.
Project management platforms — great for organizing data and documents
We take over the routine admin work. AI workers enter the data, chase the subs, compile the reports, and follow up on approvals. Procore becomes the system of record — we're the workforce operating it.
We integrate with your existing stack
Leverwork connects directly to the platforms you already use — no workflow disruption, no new tools to learn.
Illustrative scenario
A $35M commercial GC running 12 active projects with 4 project admins — daily reports late, COIs expired, change orders sitting in email for weeks — could expect Leverwork to take over that paperwork: one senior admin kept for complex cases, the rest redeployed to estimating, and PMs managing projects instead of pushing paper.Illustrative scenario
Is Leverwork right for you?
Honest answer: sometimes we're not.
This works best if…
- 5+ active projects simultaneously. — The admin overhead compounds with project count — that's where AI-powered workflows pay off fastest.
- $10M+ annual revenue. — Below this, you probably have 1-2 projects and a PM who handles everything. Above this, the paperwork buries your team.
- Using Procore, Buildertrend, or similar PM software. — We integrate with your existing systems. If you're still on spreadsheets, we can work with that too — but connected systems make the workflow easier to run.
- 10+ subcontractors per project. — More subs = more paperwork = more compliance risk = more value from AI workers.
Not ideal if…
Other industries using Leverwork
Put AI to work. Keep your people leading.
A 20-minute call. We'll show you which seats AI can take over — and where humans stay essential.